Clubs and Societies

You can easily create personalised websites for each club and society at your University, all with their own great set of features. These websites are managed by their respective committees, and help keep your union website at the heart of club and society activities.

• News

  Keep all your club members up-to-date with automatically archived, easy to manage News. Published on the front page of the main website for your members, as well as prominently on your mini-site.

  You can easily add images and photos which are automatically resized to fit, and control who has access to your news stories, allowing you to keep things as private to your specific club members as you like.

• Calendar

  Keep track of all of your society's events with the easy to use integrated calendar.

  As an added bonus, registered members of your society will automatically have events from your society calendar included in their personal calendar - helping them to balance society events with the rest of their university lives.

• Committee Management

  Keep track of your Club and Society committees down through the years. Members of your committee will be marked out on their personal profiles, and you can keep a record of who's been in what post in the past.

  You can set the start and end of particular terms of office, and the site will automatically update its listings.

  You can also produce printed lists of your committee, saving time when registering with your finance office.

  The site also provides a facility for all of your committee members to keep an online diary, to inform members of what they're up to, and to help their successors continue their good work.

• Bulk Emailing to Members

  Staying in touch with your members is made easy through an integrated mailing option. You can email all of your club members, individuals, entire teams, or the committee - all straight from a web interface.

  Because your members can keep their own email addresses up-to-date, there's no email lists to keep up-to-date, the site takes care of all that for you.

  All emails sent by your society are also automatically saved and archived on the site, so that you and your members can refer back to them at any time.

• Photo Albums

  Quickly and easily share photos with your members.

  JPEG photos are automatically resized and thumbnailed, and can can be grouped into albums, move them about.

  Control access to them using the audience system, it's all in your hands.

• Inventory Tracking

  Keep an online log of all the equipment and facilities owned by your club or society. The system lets you store information on where the item is currently located, the original purchase price, current value, condition etc. You can also keep track of serial numbers, and there's an option to produce a printed inventory form for your Association Finance/Sports Union Finance offices at any time.

• Equipment Booking

  Add any 'bookable' equipment, or facilities to your Bookings list, and any member can then view the current bookings, and request a new one.

  The system uses automated email alerts to notify your designated Equipment Officer whenever a member requests a booking, and that officer can then confirm or reject the booking.

  All your club members can see the list of bookings at any time, and see what's currently available, and when.

• Custom Pages

  Whilst Gumbo is packed with great modules to cater for most of your society needs, every one is different. So Gumbo gives you the freedom to quickly and easily add additional pages to Club and Society websites, with automatic easy to manage menu links.

  Extra pages can deal with specific rules or society policies, provide more detailed background information, help or training material for members.

Next: Personal Features